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Hannah Gordon Reflexology Privacy Policy

Our contact details  

Name:  Hannah Gordon

Address: 2 Middle Meadow, Liss, Hampshire, GU33 7EP

Phone Number: 07979 721959

E-mail: admin@hannahgordonreflexology.com.

 

The type of personal information we collect  

In order to give professional reflexology treatments, I will need to ask for and keep information about your health. I will only use this for informing reflexology treatments and any advice I give as a result of your treatment. The information to be held is:

Your contact details
Medical history and other health-related information
Treatment details and related notes

 

How we get the personal information and why we hold it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

For informing reflexology treatments and any advice, I give as a result of your treatment.

 

We use the information that you have given us in order to:

Provide you with the best possible treatment options, support and advice.

 

We do not share this information without your prior consent.

Lawful Basis for holding and using Client Information

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Hannah Gordon.
(b) We have a contractual obligation
(c) We have a legal obligation:
1.1. ‘Claims occurring’ insurance: (records to be kept for 7 years after    last treatment)
1.2. Law regarding children’s records (records to be kept until the child is 25 or if 17 when treated, then 26)
(d) We have a vital interest
(e) We have a legitimate interest

As I hold special category data (i.e. health related information), the additional conditionunder which I hold and use this information is: for me to fulfil my role as a health care practitioner bound under the AoR Confidentiality as defined in the AoR Code of Practice and Ethics.

 

How we store your personal information.  Protecting your Personal Data

I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure, I have put in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect from you.

 

I will contact you using the contact preferences you have given me.

 

We keep your contact and treatment forms for 7 years. We will then dispose your information byshredding of paper documents. We do not store your details digitally.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.  

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.  

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.  

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us atadmin@hannahgordonreflexology.com if you wish to make a request.

THERAPIST’S RIGHTS

Please note:

If you don’t agree to your therapist keeping records of information about you and your treatments, or if you don’t allow them to use the information in the way they need to for treatments, the therapist may not be able to treat you  
Your therapist has to keep your records of treatment for a certain period  as described above, which may mean that even if you ask them to erase any details about you, they might have to keep these details until after that period has passed
Your therapist can move their records between their computers and IT systems, as long as your details are protected from being seen by others without your permission.

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at admin@hannahgordonreflexology.com.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            

Information Commissioner’s Office

Wycliffe House

Water Lane, Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

April 2024

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